You Import Palm Oil Through Rotterdam. Your Suppliers Ship from Belawan, Dumai and Port Klang. The EUDR Obligation Is Yours — Not Theirs. Here's How to Generate the Dossier in 15 Minutes.
The Port of Rotterdam is Europe's primary entry point for palm oil, handling crude and refined palm oil from Indonesia and Malaysia destined for Europe's food, cosmetics and biofuel industries. Under Regulation (EU) 2023/1115, the operator who places the product on the EU market for the first time bears the due diligence obligation. That operator is you — the Dutch importer or refiner. Your Indonesian or Malaysian supplier provides the production data. You file the Due Diligence Statement in TRACES NT. EUDRCheck generates the complete Annex II dossier — including the JSON file for TRACES NT import — in 15 minutes. €299 per lot.
€299 · One-time · 28-page professional dossier + TRACES NT files · Your data never leaves your browser
The numbers that define the Netherlands' palm oil import exposure to the EUDR
The Netherlands is Europe's primary palm oil refining hub. The Port of Rotterdam receives crude palm oil from Indonesia and Malaysia, supplying Europe's food manufacturers, oleochemical processors and biofuel producers. Major refineries including Bunge Loders Croklaan, Cargill, Wilmar and IOI Loders Croklaan operate in the Rotterdam-Europoort area.
The EUDR places the due diligence obligation squarely on the EU-based operator — the entity that places the palm oil on the Union market for the first time. For Dutch importers and refiners, this means every incoming lot requires a filed DDS in TRACES NT before customs clearance.
#1
The Netherlands' position as Europe's primary palm oil refining hub
≥ 4%
Minimum fine — percentage of EU annual turnover (Art. 25.2.a)
€299
per lot for the complete 8-document dossier
What TRACES NT requires from you before the palm oil clears Dutch customs
Under Article 4 and Annex II, the data fields you must submit are defined by law. Your supplier provides the raw data. You structure it into the DDS and file it.
Commodity and product description
HS codes 1511 (palm oil), 1513 (palm kernel oil), 2306 (palm kernel oilcake). Elaeis guineensis. Trade name, lot number, shipment quantity. Annex II point 2.
Country of production with subdivision
Indonesia — North Sumatra, Riau, Central Kalimantan, West Kalimantan. Malaysia — Sabah, Sarawak, Johor. Annex II point 3.
Plot-level geolocation of every production area
Minimum 6 decimal places, WGS-84, GeoJSON RFC 7946. Points for plots under 4 ha, polygons for 4 ha or more. Article 2(28) + Annex II point 4. EUDRCheck includes a built-in coordinate generator to help your supplier produce compliant files.
Full supply chain traceability
Upstream suppliers (plantations, smallholders, mills, refineries, exporters) and downstream buyers. Annex II point 5.
Legal compliance in the country of production
Land use rights, environmental protection, forest legislation, third-party rights, labour rights, human rights, FPIC, tax and anti-corruption. Each country has different source legislation. Article 2(40) + Article 3(b).
Risk assessment against 14 criteria
Systematic evaluation of risk factors including country risk classification, complexity of supply chain, and prevalence of deforestation. Article 10.2 (letters a to n).
EUDRCheck generates the complete dossier — including a JSON file formatted for direct import into TRACES NT — in 15 minutes.
The three mistakes Dutch palm oil importers make most often with EUDR documentation
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Pattern 1 — Assuming the exporter files the DDS
The obligation is on the EU-based operator, not the origin-country supplier
Under Article 2(15), the operator is the person who places the product on the EU market for the first time. For palm oil entering through Rotterdam, that is the Dutch importer or refiner. Your Indonesian or Malaysian supplier provides data. You file. Delegating this to the exporter does not discharge your legal obligation.
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Pattern 2 — Treating RSPO or ISCC certification as the DDS
No voluntary certification replaces Article 4 and Annex II
Article 10.2(m) of Regulation (EU) 2023/1115 classifies voluntary certifications — including RSPO, ISCC, MSPO and organic — as complementary evidence for the risk assessment. They are not a substitute for the Due Diligence Statement. A DDS must be filed in TRACES NT for every lot regardless of certification status.
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Pattern 3 — Mill or refinery coordinates instead of plot-level GPS
Article 2(28) requires geolocation of the production plot, not the aggregation point
Palm oil passes through multiple aggregation stages: plantation, collection point, palm oil mill, refinery, port of Belawan or Dumai. Only the coordinates of the production plot satisfy the regulation. EUDRCheck's built-in coordinate generator and GeoJSON validator ensure the data meets the 6-decimal, WGS-84, RFC 7946 standard.
What you receive: an 8-document EUDR dossier generated in your browser
EUDRCheck does not generate a single PDF. It generates a complete dossier of eight structured documents, delivered as a ZIP file you download and keep. Every document cites the specific EUDR article it complies with.
1
Scope Determination
Identifies your role as EU-based operator, applicable regime, legal calendar. Article 2 + Article 8.
2
Pre-filled DDS + TRACES NT JSON
Signable PDF + machine-readable JSON for direct import into TRACES NT. Every Annex II field completed. Article 4 + Annex II.
3
Validated GeoJSON
Production plot coordinates validated against RFC 7946 + WGS-84. Points for plots under 4 ha, polygons for 4 ha or more. Visual map in PDF. Article 2(28) + Annex II.4.
4
Formal Risk Assessment
Systematic analysis of 14 criteria of Article 10.2 (letters a to n). Formal conclusion on risk level. Article 10.
5
Risk Mitigation Plan
Mitigation measures when risk is standard or high. Article 11.
6
Supply Chain Mapping
Upstream (plantations, smallholders, mills, refineries, exporters) and downstream (food manufacturers, oleochemical processors) with full traceability. Annex II.5.
7
Country-of-Production Legal Checklist
Eight dimensions of legal compliance in the origin country. Adapted per country. Article 2(40) + 3(b).
8
Post-DDS Calendar + ICS Reminders
Annual review dates, 5-year retention period, automatic calendar reminders. Article 12 + Article 32.
See before you buy — Download sample dossier (PDF, fictional company) — Real structure, real articles, real format. Fictional data.
Generated from your own input, in your own browser. No supplier data leaves your device.
What you pay to get a valid EUDR dossier per lot
🧾 REGULATORY CONSULTANCY IN ROTTERDAM OR AMSTERDAM
€3,000–€8,000
Typical fee per origin. Lead time: 2-4 weeks.
✓ EUDRCHECK
€299
One-time per lot. 28-page professional dossier. 15 minutes. Browser-side.
The EUDR dossier and the plantation data: two separate layers
● LAYER 1 — THE DOSSIER (EUDRCHECK DOES THIS)
The structured Due Diligence Statement
Eight documents. 15 minutes. €299. Yours permanently. Including the JSON formatted for TRACES NT import.
∅ LAYER 2 — PLANTATION DATA (YOUR SUPPLIER PROVIDES THIS)
Plot-level GPS from the origin country
Your supplier or their cooperative provides the GPS coordinates of production plots. EUDRCheck includes a built-in coordinate generator that converts their GPS data, Google Maps pins, or KML files into validated GeoJSON. If they have mapping data from Rainforest Alliance, RSPO, ISCC or similar programmes, EUDRCheck imports it.
We do not sell field data collection services. We structure the data your supplier provides into the format the regulation requires.
Enforcement reality: what happens when the DDS is missing or invalid at Dutch customs
Under Article 25, consequences apply to the operator placing non-compliant products on the EU market. In the Netherlands, the NVWA (Nederlandse Voedsel- en Warenautoriteit — Netherlands Food and Consumer Product Safety Authority) and Dutch Customs are the competent authorities.
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Fines — minimum 4% of EU annual turnover
≥ 4%
Article 25.2(a). For a Dutch refiner with €10M EU turnover, the minimum fine starts at €400,000. The maximum may exceed the economic benefit gained from the infringement.
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Confiscation of the commodity and its revenues
100%
Article 25.2(b) and (c). The palm oil shipment and all revenues from its transaction may be seized by Dutch customs.
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Exclusion from EU public procurement
12 months max
Article 25.2(d). Temporary exclusion from tendering procedures, grants and concessions.
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Temporary ban on placing palm oil on the EU market
Until compliance
Article 25.2(e). In serious or repeated cases, prohibition on placing relevant products on the EU market until full compliance is demonstrated.
Under Article 25.5, every final infringement decision is published by the Commission.
Alternatives Dutch palm oil importers usually consider
| Alternative | Cost | What you get |
|---|
| Regulatory consultancy (Rotterdam, Amsterdam) | €3,000–€8,000 | Same Annex II, 2-4 weeks per origin |
| Enterprise compliance platform | €12,000–€30,000/year | Yearly subscription, multi-origin |
| Rainforest Alliance / Fairtrade / Organic | Certification fees | Complementary evidence only (Art. 10.2.m) |
| EUDRCheck | €299 | 28-page dossier + TRACES NT JSON, 15 min, browser-side |
Importing palm oil from multiple Southeast Asian origins through Rotterdam? Volume pricing available.
Dutch palm oil importers and refiners handling Indonesia, Malaysia and other origins need volume DDS capacity. EUDRCheck offers pack pricing from 10 dossiers. One dossier per lot, per origin. Email hello@solidwaretools.com with your estimated annual volume.
Request Volume PricingOne-business-day response · No sales call
What EUDRCheck guarantees and what it doesn't
EUDRCheck generates a document structured under Article 4 and Annex II of Regulation (EU) 2023/1115 (as amended by Regulation (EU) 2025/2650) based on the information you enter. The truthfulness, accuracy and completeness of that information is your responsibility as operator under Article 4.2.
We guarantee that the document structure follows Article 4 and Annex II of Regulation (EU) 2023/1115 and that the legal references cited are correct as of the latest verification date. We do not guarantee that a specific document will be accepted by the NVWA, Dutch Customs or any competent authority in a specific case.
EUDRCheck is not legal advice. For specific situations, consult a lawyer or specialised regulatory consultancy.
Frequently asked questions — Dutch palm oil importers
I import palm oil from multiple origins. Do I need a separate DDS for each?
Yes. Article 4 of Regulation (EU) 2023/1115 requires a separate Due Diligence Statement for each consignment. If you import palm oil from Indonesia and Malaysia in the same month, you need two separate DDS filings in TRACES NT. EUDRCheck generates each dossier independently for €299 per lot. Volume pricing is available from 10 dossiers.
My supplier has Rainforest Alliance or Fairtrade certification. Does that replace the DDS?
No. Article 10.2(m) of Regulation (EU) 2023/1115 explicitly classifies voluntary certifications — including RSPO, MSPO, ISCC and organic — as complementary evidence for the risk assessment, not as a substitute for the Due Diligence Statement. The full DDS under Article 4 and Annex II is always required regardless of certifications held by the supplier.
Who is responsible for filing: the Dutch importer or the Southeast Asian exporter?
The Dutch importer. Under Article 2(15) of Regulation (EU) 2023/1115, the operator is the natural or legal person who places the product on the EU market for the first time. That is you — the importer. Your Indonesian or Malaysian supplier provides the data (geolocation, production date, supply chain details). You file the DDS in TRACES NT. EUDRCheck produces the structured data package you need to file.
My supplier cannot provide GPS coordinates of palm oil production plots. What do I do?
Article 2(28) and Annex II point 4 require plot-level geolocation in WGS-84 with minimum 6 decimal places. Without this data, you cannot file a valid DDS. EUDRCheck includes a built-in coordinate generator that helps your supplier produce compliant GeoJSON from GPS data, Google Maps pins, or KML files. Points for plots under 4 hectares, polygons for 4 hectares or more.
Does EUDRCheck handle my data securely?
All processing happens 100% in your browser. No supplier data, no GPS coordinates, no trade volumes, no company details are transmitted to any server. The dossier is generated on your device and the ZIP file you download stays on your computer. This is GDPR-native by design, not by declaration.
Is EUDRCheck legal advice?
No. EUDRCheck is a documentation structuring tool that organises your data into the format required by Article 4 and Annex II of Regulation (EU) 2023/1115. It is not a law firm, not a consultancy, and not a third-party audit. For specific legal situations, consult a lawyer or specialised regulatory consultancy.
Is there a subscription?
No. EUDRCheck is a one-time payment of €299 per dossier. No monthly fees, no auto-renewals, no commitment. You generate the dossier, download the ZIP, and the documents are yours permanently.
What if the regulation changes after I generate my dossier?
EUDRCheck is maintained and updated whenever the regulation or its implementing acts are amended. Our regulatory monitoring team verifies the tool weekly against EUR-Lex. The dossier you generated remains valid as of its generation date. If a material change occurs, we publish an advisory and update the tool.
⚠️ Important notice: EUDRCheck is a self-assessment documentation tool, not legal advice and not a third-party audit. The document under Article 4 and Annex II of Regulation (EU) 2023/1115 is generated from your input data. You are responsible for the accuracy of the data you provide. EUDRCheck does not replace a qualified professional assessment and does not provide the EU Responsible Person service.
The obligation is yours. The dossier takes 15 minutes. Generate it now.
Eight documents. Annex II fully structured. Regulation (EU) 2023/1115 in its current wording including Regulation (EU) 2025/2650 amendment of 23 December 2025. TRACES NT JSON included. Your data stays on your device. The ZIP you download is yours forever.
€299 one-time
28-page professional dossier · 15 minutes · No subscription · Browser-side
Generate the DDS — €299