You Export Tropical Timber from the Congo Basin. Your European Buyer Needs the EUDR Dossier Before the Shipment Clears EU Customs. Here's How to Generate the Dossier in 15 Minutes.
The Democratic Republic of the Congo holds the world's second-largest tropical forest and exports sapelli, sipo, wengé and other hardwoods through the Port of Matadi. Under Regulation (EU) 2023/1115, your European buyer must file a Due Diligence Statement (DDS) in TRACES NT before the timber clears customs. They need data only you can provide: GPS coordinates of concession plots, harvest dates, supply chain details, local legal compliance. The DRC is likely classified as high risk under Article 29, meaning enhanced due diligence applies. EUDRCheck structures all those data points into the Annex II format — including the JSON file for TRACES NT — in 15 minutes. €299 per lot.
€299 · One-time · 28-page professional dossier + TRACES NT files · Your data never leaves your browser
The numbers that define the DRC's timber export exposure to the EUDR
The DRC holds approximately 155 million hectares of tropical forest — the largest in Africa and the second-largest in the world. Timber concessions export sapelli, sipo, wengé, afrormosia and other species through the Port of Matadi. The country is likely classified as high risk under Article 29 of Regulation (EU) 2023/1115, meaning 9% of operators must be checked annually.
The EUDR places the formal obligation on the European importer — but without your concession data, they cannot file the DDS. High-risk classification triggers enhanced due diligence under Articles 10 and 11.
HIGH
DRC's likely risk classification under the EUDR (Art. 29)
≥ 4%
Minimum fine for your buyer — percentage of EU annual turnover (Art. 25.2.a)
€299
per lot for the complete 8-document dossier
What data your European buyer needs from you to file the DDS
Under Article 4 and Annex II, the data fields are defined by law. You provide the origin data. Your buyer structures it into the DDS and files it in TRACES NT.
Commodity and product description
HS codes 4403 (roundwood), 4407 (sawnwood), 4408 (veneer). Sapelli, sipo, wengé, afrormosia. Species, grade, volume. Annex II point 2.
Country of production with subdivision
DRC — Équateur, Orientale, Bandundu, Mai-Ndombe. Concession area and compartment. Annex II point 3.
Plot-level geolocation of every production area
Minimum 6 decimal places, WGS-84, GeoJSON RFC 7946. Points for plots under 4 ha, polygons for 4 ha or more. Article 2(28) + Annex II point 4. EUDRCheck includes a built-in coordinate generator to help your supplier produce compliant files.
Full supply chain traceability
Upstream: concession holder, logging teams, sawmill. Downstream: traders, European importers. Annex II point 5.
Legal compliance in the country of production
PENDIENTE — verificar legislación forestal DRC (Code Forestier 2002, arrêtés ministériels). Land use rights, environmental protection, forest legislation, third-party rights, FPIC, labour rights, tax. Article 2(40) + Article 3(b).
Risk assessment against 14 criteria
Systematic evaluation of risk factors including country risk classification, complexity of supply chain, and prevalence of deforestation. Article 10.2 (letters a to n).
EUDRCheck generates the complete dossier — including a JSON file formatted for direct import into TRACES NT — in 15 minutes.
The three mistakes DRC timber exporters make most often with EUDR documentation
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Pattern 1 — Assuming the EUDR does not apply to you as an exporter
The formal obligation is on the European importer, but without your concession data there is no DDS
Under Article 2(15), the operator is the European importer. But Annex II requires data only you have: GPS coordinates of harvesting compartments, species, volumes, local legal compliance. If you do not provide those data, your buyer cannot file the DDS and the timber does not enter the EU.
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Pattern 2 — Treating FSC or PEFC certification as the DDS
No voluntary certification replaces Article 4 and Annex II
Article 10.2(m) of Regulation (EU) 2023/1115 classifies voluntary certifications — including FSC, PEFC, OLB and TLTV — as complementary evidence for the risk assessment. They are not a substitute for the Due Diligence Statement. A DDS must be filed in TRACES NT for every shipment regardless of certification status.
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Pattern 3 — Concession boundary instead of compartment-level GPS
Article 2(28) requires geolocation of the harvesting compartment, not the concession boundary
Timber passes through multiple stages: felling site, skid trail, log yard, sawmill, port. Only the coordinates of the actual harvesting compartment satisfy the regulation. EUDRCheck's built-in coordinate generator and GeoJSON validator ensure the data meets the 6-decimal, WGS-84, RFC 7946 standard.
What you receive: an 8-document EUDR dossier generated in your browser
EUDRCheck does not generate a single PDF. It generates a complete dossier of eight structured documents, delivered as a ZIP file you download and keep. Every document cites the specific EUDR article it complies with.
1
Scope Determination
Identifies your role as EU-based operator, applicable regime, legal calendar. Article 2 + Article 8.
2
Pre-filled DDS + TRACES NT JSON
Signable PDF + machine-readable JSON for direct import into TRACES NT. Every Annex II field completed. Article 4 + Annex II.
3
Validated GeoJSON
Production plot coordinates validated against RFC 7946 + WGS-84. Points for plots under 4 ha, polygons for 4 ha or more. Visual map in PDF. Article 2(28) + Annex II.4.
4
Formal Risk Assessment
Systematic analysis of 14 criteria of Article 10.2 (letters a to n). Formal conclusion on risk level. Article 10.
5
Risk Mitigation Plan
Mitigation measures when risk is standard or high. Article 11.
6
Supply Chain Mapping
Upstream (concession holder, logging teams, sawmill) and downstream (traders, European importers) with full traceability. Annex II.5.
7
Country-of-Production Legal Checklist
Eight dimensions of legal compliance in the DRC. PENDIENTE — verificar legislación forestal DRC. Article 2(40) + 3(b).
8
Post-DDS Calendar + ICS Reminders
Annual review dates, 5-year retention period, automatic calendar reminders. Article 12 + Article 32.
See before you buy — Download sample dossier (PDF, fictional company) — Real structure, real articles, real format. Fictional data.
Generated from your own input, in your own browser. No supplier data leaves your device.
What you pay to get a valid EUDR dossier per lot
🧾 REGULATORY CONSULTANCY IN KINSHASA OR EUROPE
€3,000–€8,000
Typical fee per origin. Lead time: 2-4 weeks.
✓ EUDRCHECK
€299
One-time per lot. 28-page professional dossier. 15 minutes. Browser-side.
The EUDR dossier and the plantation data: two separate layers
● LAYER 1 — THE DOSSIER (EUDRCHECK DOES THIS)
The structured Due Diligence Statement
Eight documents. 15 minutes. €299. Yours permanently. Including the JSON formatted for TRACES NT import.
∅ LAYER 2 — PLANTATION DATA (YOUR SUPPLIER PROVIDES THIS)
Compartment-level GPS from your concession
You provide the GPS coordinates of harvesting compartments within your concession. EUDRCheck includes a built-in coordinate generator that converts your GPS data, Google Maps pins, or KML files into validated GeoJSON. If you have mapping data from FSC, PEFC or forest management plans, EUDRCheck imports it.
We do not sell field data collection services. We structure the data you provide into the format the regulation requires.
Enforcement reality: what happens when the DDS is missing at EU customs
Under Article 25, consequences apply to the operator placing non-compliant products on the EU market. Your European buyer faces these sanctions. High-risk classification means 9% of operators are checked annually. If your buyer cannot file the DDS because you did not provide the data, they lose the shipment and the trust in you as a supplier.
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Fines — minimum 4% of EU annual turnover
≥ 4%
Article 25.2(a). For a European importer with €10M EU turnover, the minimum fine starts at €400,000. The maximum may exceed the economic benefit gained from the infringement.
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Confiscation of the commodity and its revenues
100%
Article 25.2(b) and (c). The timber shipment and all revenues may be seized by EU customs.
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Exclusion from EU public procurement
12 months max
Article 25.2(d). Temporary exclusion from tendering procedures, grants and concessions.
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Temporary ban on placing timber on the EU market
Until compliance
Article 25.2(e). In serious or repeated cases, prohibition on placing relevant products on the EU market until full compliance is demonstrated.
Under Article 25.5, every final infringement decision is published by the Commission.
Alternatives DRC timber exporters usually consider
| Alternative | Cost | What you get |
|---|
| Regulatory consultancy (Kinshasa or Europe) | €3,000–€8,000 | Same Annex II, 2-4 weeks per origin |
| Enterprise compliance platform | €12,000–€30,000/year | Yearly subscription, multi-origin |
| FSC / PEFC / OLB | Certification fees | Complementary evidence only (Art. 10.2.m) |
| EUDRCheck | €299 | 28-page dossier + TRACES NT JSON, 15 min, browser-side |
Exporting multiple timber shipments per year to European buyers? Volume pricing available.
DRC timber concessions exporting multiple shipments to different European buyers need volume DDS capacity. EUDRCheck offers pack pricing from 10 dossiers. One dossier per shipment. Email hello@solidwaretools.com with your estimated annual volume.
Request Volume PricingOne-business-day response · No sales call
What EUDRCheck guarantees and what it doesn't
EUDRCheck generates a document structured under Article 4 and Annex II of Regulation (EU) 2023/1115 (as amended by Regulation (EU) 2025/2650) based on the information you enter. The truthfulness, accuracy and completeness of that information is your responsibility as operator under Article 4.2.
We guarantee that the document structure follows Article 4 and Annex II of Regulation (EU) 2023/1115 and that the legal references cited are correct as of the latest verification date. We do not guarantee that a specific document will be accepted by any competent authority in a specific case.
EUDRCheck is not legal advice. For specific situations, consult a lawyer or specialised regulatory consultancy.
Frequently asked questions — DRC timber exporters
I export timber from multiple concession compartments. Does each need a separate DDS?
Yes. Article 4 of Regulation (EU) 2023/1115 requires a separate Due Diligence Statement for each consignment. Each consignment requires its own DDS in TRACES NT. EUDRCheck generates each dossier independently for €299 per lot. Volume pricing is available from 10 dossiers.
My supplier has Rainforest Alliance or Fairtrade certification. Does that replace the DDS?
No. Article 10.2(m) of Regulation (EU) 2023/1115 explicitly classifies voluntary certifications — including Rainforest Alliance, Fairtrade, UTZ and organic — as complementary evidence for the risk assessment, not as a substitute for the Due Diligence Statement. The full DDS under Article 4 and Annex II is always required regardless of certifications held by the supplier.
Who is responsible for filing: my company or the European buyer?
The European buyer. Under Article 2(15) of Regulation (EU) 2023/1115, the operator is the natural or legal person who places the product on the EU market for the first time. The operator is the European importer. But they need your data: GPS coordinates of harvesting compartments, species, volumes, legal compliance. You provide the data. They file. EUDRCheck produces the structured data package.
How do I provide GPS coordinates for concession compartments in the Congo Basin?
Article 2(28) and Annex II point 4 require plot-level geolocation in WGS-84 with minimum 6 decimal places. Without this data, you cannot file a valid DDS. EUDRCheck includes a built-in coordinate generator that helps your supplier produce compliant GeoJSON from GPS data, Google Maps pins, or KML files. Points for plots under 4 hectares, polygons for 4 hectares or more.
Does EUDRCheck handle my data securely?
All processing happens 100% in your browser. No supplier data, no GPS coordinates, no trade volumes, no company details are transmitted to any server. The dossier is generated on your device and the ZIP file you download stays on your computer. This is GDPR-native by design, not by declaration.
Is EUDRCheck legal advice?
No. EUDRCheck is a documentation structuring tool that organises your data into the format required by Article 4 and Annex II of Regulation (EU) 2023/1115. It is not a law firm, not a consultancy, and not a third-party audit. For specific legal situations, consult a lawyer or specialised regulatory consultancy.
Is there a subscription?
No. EUDRCheck is a one-time payment of €299 per dossier. No monthly fees, no auto-renewals, no commitment. You generate the dossier, download the ZIP, and the documents are yours permanently.
What if the regulation changes after I generate my dossier?
EUDRCheck is maintained and updated whenever the regulation or its implementing acts are amended. Our regulatory monitoring team verifies the tool weekly against EUR-Lex. The dossier you generated remains valid as of its generation date. If a material change occurs, we publish an advisory and update the tool.
⚠️ Important notice: EUDRCheck is a self-assessment documentation tool, not legal advice and not a third-party audit. The document under Article 4 and Annex II of Regulation (EU) 2023/1115 is generated from your input data. You are responsible for the accuracy of the data you provide. EUDRCheck does not replace a qualified professional assessment and does not provide the EU Responsible Person service.
The obligation is yours. The dossier takes 15 minutes. Generate it now.
Eight documents. Annex II fully structured. Regulation (EU) 2023/1115 in its current wording including Regulation (EU) 2025/2650 amendment of 23 December 2025. TRACES NT JSON included. Your data stays on your device. The ZIP you download is yours forever.
€299 one-time
28-page professional dossier · 15 minutes · No subscription · Browser-side
Generate the DDS — €299